About sportsground hire
Merri-bek City Council manages all bookings for sportsgrounds facilities and netball courts.
Merri-bek's sportsgrounds and netball courts can be hired:
- on a casual basis for sporting activities;
- to use for pre-season and finals training.
For community events, take a look below for more information on requirements, booking processes and permits for sportsground hire. We also offer information on personal training permits.
Download our weekly summary of sports field bookings. Due to the nature of sports field bookings and community sport, there are often last-minute cancellations or additional bookings that get approved to accommodate fixtures, team/training needs, events and even changes in weather. These last-minute changes may not get reflected in the weekly summary.
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Casual sportsground hire
Requirements
To hire a Merri-bek sports facility, you must:
- have public liability insurance cover for at least $10 million applicable until the date and for the duration of the booking (bookings will not be approved until a copy of the applicant’s policy is provided);
- agree to pay the applicable hiring charge and security bond well in advance of the booking date;
- accept the terms and conditions of the booking (which can be found below).
Fees and charges
Fees and charges includes GST except that for security bond money.
Category Community / not-for-profit organisation / schools outside Merri-bek Commercial / private Sportsground per oval/day
$176.50 $354.38 Sportsground - Synthetic Cricket Wicket per oval/day
$176.50 $354.38
Sportsground - Turf Wicket per oval/day
$264.85 N/A Pavilion use/day
$88.20 $174.56
Additional turf wicket preparation (finals)/day $359.95 N/A Netball per court/hour
$25.30 $38.05 Key bond (refundable) $50.00 $50.00
Security bond (refundable)
$597.05 $597.05 Synthetic Pitch - half pitch/shared use (no lights) $60.60 p/h $75.85 p/h Synthetic Pitch - half pitch/shared use (with lights) $71.55 p/h
$91.95 p/h
Synthetic Pitch - full pitch/exclusive use (no lights) $90.90 p/h $113.75 p/h Synthetic Pitch - full pitch/exclusive use (with lights) $107.10 p/h $137.65 p/h Synthetic Pitch - Clifton Park Pavilion $30.95 p/h $43.05 p/h Synthetic Pitch - Key Bond (refundable) $139.70 $139.70 Synthetic Pitch - Security Bond (refundable)
$698.85 $698.85
Note: Schools in Merri-bek City Council area will not incur a sportsground / court hire fee.
Bond
The bond money will be reimbursed once all keys are returned. Keys must be returned within one working day of completion of your event / activity or bond will be forfeited.
Booking / application process
If you are able to meet the above requirements, please:
- register your group;
- follow these instructions to make an online booking application.
Once an application has been processed and approved, Council emails the applicant a confirmation letter. For any booking that cannot be accommodated, we will contact the applicant and other arrangements may be explored.
As a result of permanent booking arrangements between tenant club/s and Council, your booking may be transferred or cancelled where additional play will be detrimental to the condition of the ground surface. Please note, approval of a casual permit for the requested ground depends on its availability; our sports fields are booked to clubs for seasonal use.
Key collection
Pavilion and toilet keys are to be collected from:
Customer Service Desk
Merri-bek City Council
90 Bell Street
Coburg
Phone: 9240 2397Enquiries
Any enquiries can be made by contacting Council's Sports and Recreation Administration Officer on 9240 2372 or email recreation@merri-bek.vic.gov.au.
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Sportsground hire for pre-season and finals training
Requirements
To hire a Merri-bek sports facility, you must:
- have public liability insurance cover for at least $10 million applicable until the date and for the duration of the booking (bookings will not be approved until a copy of the applicant’s policy is provided);
- agree to pay the applicable hiring charge and security bond well in advance of the booking date;
- accept the terms and conditions of the booking (which can be found below).
Fees and charges
Use Fee per day Finals Turf Cricket Wicket Preparation Per Use $359.95 Sports Ground Reservation Fee Per Reservation $88.20 Sports Ground Reservation Fee (Pavilion Use Included) Per Reservation $145.50 Sports Ground Reservation Fee (Synthetic and Pavilion) Per Reservation $132.25 Sports Ground Reservation Fee (Synthetic) Per Reservation $52.55
Sports Ground Reservation Fee (Turf Wicket and Pavilion) Per Reservation $176.50 Sports Ground Reservation Fee (Turf Wicket) Per Reservation $132.25 Finals (Sports Ground Charge) Per Reservation $154.10 Finals (Pavilion Charge) Per Reservation $83.15 Preseason Sports Ground Use Per Session $67.60 Preseason Pavilion Use Per Session $22.00 Bond
A security bond of $562.75 is required. A bond levy of $50.00 is also applicable for all bookings where toilet facilities or pavilion are required. The security bond and the bond levy will be reimbursed once all keys are returned. Keys must be returned within one working day of completion of your event or activity or bond will be forfeited.
Booking / application process
If you are able to meet the above requirements, please:
- sign in or create an account with Council's online booking system;
- follow these instructions to submit a booking request.
Once an application has been processed and approved, Council emails the applicant a confirmation letter. For any booking that cannot be accommodated, we will contact the applicant and other arrangements may be explored.
As a result of permanent booking arrangements between tenant club/s and Council, your booking may be transferred or cancelled where additional play will be detrimental to the condition of the ground surface.
Key collection
Pavilion and toilet keys are to be collected from:
Customer Service Desk Merri-bek City Council
90 Bell Street
Coburg
Phone: 9240 2397Enquiries
Any enquiries can be made by contacting Council's Recreation Liaison Officer on 9240 2397 or recreation@merri-bek.vic.gov.au.
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Community event
Before you start planning your event, you need to find out if you require an event permit from Council.
Take a look at Merri-bek City Council's guide to running an event or festival.
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Personal training permits
Merri-bek City Council offers a number of parks and venues for the use of personal training and fitness activities.
Requirements
In order to conduct personal training at our parks and venues, you need a permit.
Permits are valid for three months. At the end of the three month period, you must apply for a new permit. This permit must be carried with you when using Merri-bek's parks and reserves and shown to any Council Officer upon request. Appropriate photo identification must also be carried by the trainer.
To acquire a personal trainer permit, you need the following documents:
- proof of public liability insurance policy (for business);
- copy of fitness accreditation / registration (for each trainer);
- copy of first aid certificate (for each trainer).
Fees
Permit A
Fitness providers conducting a maximum of 2 sessions per week$287.90 Permit B
Fitness providers conducting 3 or more sessions per week$503.95 Additional trainer $25 + GST for each additional trainer Application process
Before conducting your personal training session, you need to:
- read the Personal Training Open Spaces Guidelines;
- submit an application to the council at least three weeks before the first requested booking date.
Once an application has been processed and approved, you will receive a confirmation letter with your permit/s. For any booking that cannot be accommodated, Recreation Services will contact the applicant and other options will be explored. Council reserves the right to amend any bookings for reasons stated in the Personal Training in Open Spaces Guidelines.
Completion of an application form does not guarantee availability of booking request. Monetary penalties apply for unauthorised use.
Enquiries
If you have an enquiry email recreation@merri-bek.vic.gov.au or phone 9240 2397.