Sportsground hire

Requirements

To hire a Merri-bek sports facility, you must:

• have public liability insurance cover for at least $10 million applicable until the date and for the duration of the booking (bookings will not be approved until a copy of the applicant’s policy is provided);
• agree to pay the applicable hiring charge (tables below) and security bond well in advance of the booking date;
• accept the terms and conditions of the sportsground booking.

Process

1. Bookings are only accepted online on IMS.
2. Bookings must be submitted at least 14 days prior to your activity.
3. After making a tentative online booking request, you are emailed an automated acknowledgment.
4. Approval of booking depends on ground or pavilion availability.
5. Council will contact you about your request if it has been approved or you need to make alternate arrangements.
6. The security bond and hire fees must be paid prior to your booking date.

Fees and charges

Fees and charges includes GST except that for security bond money.

General fees and charges

Syntethic grounds

Calculating fees for use of lights:

• Non-daylight savings days will automatically be charged “lights fee” before 7.30am and from 5pm.
• During daylight savings bookings will be automatically charged “lights” from 8pm.

Your invoice may include multiple fees for a day if your booking includes lights and no lights fees.

Fees and charges include GST except that for security bond money.

Note: Schools in the Merri-bek City Council area will not incur a sportsground / court hire fee.

Bond

Any bond money paid will be reimbursed once all keys are returned. Keys must be returned within two business days of completion of your event / activity or your key bond will be forfeited.

Booking / application process

If you are able to meet the above requirements, please:

• register your group;
• follow these instructions to make an online booking application.

Once an application has been processed and approved, Council emails the applicant a confirmation letter. For any booking that cannot be accommodated, we will contact the applicant and other arrangements may be explored.

As a result of permanent booking arrangements between tenant club/s and Council, your booking may be transferred or cancelled where additional play will be detrimental to the condition of the ground surface. Please note, approval of a casual permit for the requested ground depends on its availability; our sports fields are booked to clubs for seasonal use.

Key collection

Pavilion and toilet keys are to be collected from:

Customer Service Desk
Merri-bek City Council
90 Bell Street
Coburg
Phone: 9240 2397

Enquiries

Any enquiries can be made by contacting Council's Sports and Recreation Administration Officer on 9240 2372 or email recreation@merri-bek.vic.gov.au.

Requirements

To hire a Merri-bek sports facility, you must:

• have public liability insurance cover for at least $10 million applicable until the date and for the duration of the booking (bookings will not be approved until a copy of the applicant’s policy is provided);
• agree to pay the applicable hiring charge and security bond well in advance of the booking date;
• accept the terms and conditions of the booking (which can be found below).

Fees and charges

Fees and charges include GST except that for security bond money.

Note: Schools in the Merri-bek City Council area will not incur a sportsground / court hire fee.

Bond

The security bond and the bond levy will be reimbursed once all keys are returned. Keys must be returned within one working day of completion of your event or activity or bond will be forfeited.

Booking / application process

If you are able to meet the above requirements, please:

• sign in or create an account with Council's online booking system;
• follow these instructions to submit a booking request.

Once an application has been processed and approved, Council emails the applicant a confirmation letter. For any booking that cannot be accommodated, we will contact the applicant and other arrangements may be explored.

As a result of permanent booking arrangements between tenant club/s and Council, your booking may be transferred or cancelled where additional play will be detrimental to the condition of the ground surface.

Key collection

Pavilion and toilet keys are to be collected from:

Customer Service Desk Merri-bek City Council
90 Bell Street
Coburg
Phone: 9240 2397

Enquiries

Any enquiries can be made by contacting Council's Recreation Liaison Officer on 9240 2397 or recreation@merri-bek.vic.gov.au.

Running an outdoor event at a Merri-bek managed reserve or sportsground?

Take a look at Merri-bek City Council’s guide to running an event.

Check the Planning an Event page on the Merri-bek City Council website to learn about event permits, booking processes, and other information.

Merri-bek City Council offers a number of parks and venues for the use of personal training and fitness activities.

Requirements

In order to conduct personal training at our parks and venues, you need a permit.

Permits are valid for 12 months. At the end of the 12 month period, you must apply for a new permit. This permit must be carried with you when using Merri-bek's parks and reserves and shown to any Council Officer upon request. Appropriate photo identification must also be carried by the trainer.

To acquire a personal trainer permit, you need the following documents:

• proof of public liability insurance policy (for business);
• copy of fitness accreditation / registration (for each trainer);
• copy of current first aid certificate (for each trainer) including a copy of the cardiopulmonary resuscitation certificate.

Fees

Application process

Before conducting your personal training session, you need to:

• read the Personal Training Open Spaces Guidelines;
• submit an application to the council at least three weeks before the first requested booking date.

Once an application has been processed and approved, you will receive a confirmation letter with your permit/s. For any booking that cannot be accommodated, Recreation Services will contact the applicant and other options will be explored. Council reserves the right to amend any bookings for reasons stated in the Personal Training in Open Spaces Guidelines.

Completion of an application form does not guarantee availability of booking request. Monetary penalties apply for unauthorised use.

Enquiries

If you have an enquiry email recreation@merri-bek.vic.gov.au or phone 9240 2372.